INVITES SUITABLY QUALIFIED CANDIDATES TO APPLY FOR THE FOLLOWING POST:
SECRETARY OF THE COLLEGE COUNCIL
(Permanent College Council Appointment)
Post: Secretary in the Office of the College Council
Reference No: VUS/1/05/2025
Centre: Corporate Centre (Klerksdorp)
Salary: R325 101 – R382 959 per annum (SL7) plus benefits
REQUIREMENTS
- Matric certificate/STD 10 certificate/Grade 12/ NC(V) Level 4
- Recognized National Diploma/Degree in Public Administration/Business Management/Office Management (NQF Level 6) or equivalent qualifications
- 3-5 years’ secretarial experience in the Public Administration environment
- A valid driver’s license.
KNOWLEDGE
- Knowledge and understanding of the TVET College Administration including writing of minutes.
- Knowledge of relevant legislation, policies, prescripts and procedures.
- Basic knowledge of Financial Administration.
- Advanced knowledge in report writing and communication in English.
SKILLS
- Administrative
- Planning and organizing
- Financial management
- Proven advanced computer literacy including Microsoft Office 365 (Word, Excel, Power-Point and Outlook, AI, social media, Email, scheduling of virtual meetings, Google Docs and forms, etc)
- Report writing skills
- Verbal and written communication skills (English)
- Problem solving
- Analytical
- Client oriented
- Project management
- Team leadership
- People management
- Proven minutes taking skills
VALUES AND ATTRIBUTES
- Client service focus
- Integrity
- Committed
- Proactive
- Loyal
DUTIES
- Draft letters, submissions and memorandums.
- Liaising with Management to obtain reports in the required format within the required timeframe for meetings.
- Preparing supporting documents for meetings, receiving and distribution of meeting packs and supporting documents to the relevant officials/Council members.
- Assisting in the establishment and implementation of effective records and document management systems in the Office of the Principal.
- Ensuring meetings are effectively organized and liaise with the Chairperson of Council to plan meetings and apply the meeting procedures.
- Provide secretariat support to the College Council, Council Committees, Academic Board, Senior Management and other external stakeholders
- Coordinate all logistical arrangements for travelling and meetings etc.
- Processing of claims for travelling and meetings etc.
- Arrange all meetings, proceedings and activities of the above structures.
- Compile agendas, minutes, reports and other records of the above structures.
- Assist in keeping a register of resolutions and supporting all relevant Council Members/Managers/Officials through continuous correspondence to remind them of what needs to be done.
- Ensuring that approved minutes are signed off, filed, kept safely and confidential.
- Safe keeping of approved minutes are signed off and safely kept.
- Assist in drafting all presentations, speeches, reports of the Principal and Council Committees related to meetings of the above structures.
- Liaise with ASD Quality Assurance to ensure that all College policies are approved by Management and Council and available on the network.
PLEASE NOTE THE FOLLOWING
- Application must be submitted on a new Z83 (81/971431) form obtainable from any Public Services Department, it can also be downloaded from www.vuselelacollege.co.za, stating the relevant reference number of the post applied for, a recently updated CV (including three referees and contact details), copies of all qualifications including academic record/transcript, ID document, driver’s license and a signed new Z83 form.
- Shortlisted candidates must only submit certified copies of their Identity document, Senior Certificate, qualifications, and driver’s license on the day of the interview.
- Applications received after the closing date WILL NOT be accepted.
- All short-listed candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record, qualifications, and employment verification).
- Where applicable, candidates will be subjected to a skills/knowledge/competence test.
- The College reserves the right to withdraw the post at any time or not to appoint.
- Correspondence will be limited to short-listed candidates only.
- If you do not receive any response within 3 months after the closing date of this advertisement, kindly accept that your application was unsuccessful.
- Indians, Coloureds and people living with disability are encouraged to apply